Allison S.

* Scheduled medical and personal care appointments and coordinated travel to those appointments * Handled any adjustments to medical coverage, while working and meeting with the Elder Care Attorney to assure patient was getting all medical assistance and coverage as needed * Paid monthly bills and reconciled checkbook * Laundry, cleaned entire house, prepared meals, bathed and groomed patient * Ran errands for the family members I.e. bank, cleaners, grocery store, etc. * Assisted with some outside yard work

* Managed the development and delivery of all bids by ensuring all tasks were completed on or before the due date by the appropriate sales and engineering teams * Created sales orders for the sales manager on a daily basis * Met with the president of the company to review his client meeting notes, which we created into action items for myself and other employees to complete by a specific due date * Covered the reception desk when receptionist was absent or on breaks (answered phones, greeted guests, incoming/outgoing mail, etc.) * Organized agendas and maintained the meeting notes for team/department pipeline reviews and sales meetings * Scheduled vendors to come to the facility for a product demonstration and informational session with the sales executives * Organized trade show exhibits for the company from start to finish (I.e. registering for event, organizing the booth, travel arrangements, dinner reservations, advertising, marketing materials for event, etc.) * Created and maintained a status report for the marketing department to use when organizing trades shows, which allowed the team to work more efficiently and to stay within budget * Reconciled credit card reports for the business development team * Arranged travel (flight, hotel, car) for the business development team

* Provide direct support to the Executive Director; manage and maintain Executive Director's schedule/calendar and appointments * Assist and work collaboratively with Directors, Managers and staff * Oversee day-to-day tasks for the part-time janitor; reviews, counsels and assigns work * Ensure all equipment is working, and be contact for all repairs to alarm, sprinkler, phones, computers, copiers, and other office equipment * Demonstrates ability to handle confidential information with utmost discretion, compile, assimilate, and prepare confidential and sensitive documents for the Executive Director * Review all employee timesheets and accurately track PTO of all VIBS employees as well as review staff mileage and expenses prior to submitting to Finance * Compose letters, emails, memoranda, agendas for meetings and meeting minutes * Coordinate staff conference and travel arrangements

* The Director of Human Resources, Chief Financial Officer, and Vice President of International Sales were able to work productively due to my diligence and ability to multitask and remain flexible while coordinating their heavy and ever changing schedules * The finance and sales teams were able to keep track of company spending due to the budget tracker that I created and maintained * The sales team traveled frequently and felt confident knowing I was the one coordinating their travel arrangements and organizing their conference meetings * Strengthened office morale by directing company fundraisers, food and coat drives and office events

* The Chief Pediatric Neurosurgeon and President of Psychiatry were able to run a smooth and steady day-to-day work schedule due to my expertise in coordinating and scheduling heavy and complicated calendars, strong work ethic, and the ability to work well with other Assistants * The Summer Residency Training Courses for the Psychiatry Department had a better outcome and attendance rate this year in comparison to previous years due to efficient planning and being detail oriented * Organized, calculated and submitted the Attending-On-Call Payment Report on a monthly basis * Prepared the Attendings and Residents for their On-Call days by thoroughly reviewing and editing the On-Call schedule, prepared all pagers, provided all necessary legal documents * Managed daily operations of the Neurosurgery Department, which employs thirteen pediatric and adult neurosurgeons * Oversaw department quality improvement, focusing on ideal care and immediately addressing/ resolving errors

* Due to my strong work ethic, ability to multitask and work efficiently in a busy work environment I was promoted from Administrative Assistant to Account Coordinator * Delivered assignments on time and within budget by directing weekly team meetings to go over status reports * Ensured proper departmental alignment on projects by delegating responsibilities to each department (PowerPoint Specialists, Art and Copy Directors, Graphic Services, Studio, Product Managers, and Freelancers). * Held monthly meetings with the Finance Manager, Senior Account Manager and client to review the budget for each account I was responsible for and discussed ways to avoid going over budget * Sent out monthly invoices to each appropriate client and followed up with them to ensure payment * Coordinated and conducted project start-up meetings to discuss project budget, deadlines, and worked to inspire creative development