Carolynn K.

About Carolynn

In 1981, when I was a five-year-old child, my mother became gravely sick with an illness her doctors could not diagnose. She often spent four to five months at a time in the hospital, recover enough to come home, but would fall ill again and again with no explanations. This went on for approximately seven years. During the time my mom was home my two sisters, brother, and I did everything we could to make her comfortable that we were capable of doing as children. Yet, seeing my mom in pain and so much discomfort instilled within me a tremendous sense of empathy and compassion. Despite the short periods of time she spent at home between hospitalizations, I developed a deep sense of appreciation for my mother because I missed her terribly. Thankfully, she finally came home and the relief was immense. My grandmother lived with us for 15 years due to her deteriorating health as a result of diabetes, cataracts, loss of hearing, and the loss of the ability to clothe and prepare her own food. I helped to dress her in the morning, attend to her left foot which she almost lost to gangrene. But we managed to heal it and she only lost her left big toe. She was still able to walk albeit with a walking chair. I loved to bake so I would make special desserts for her which she was allowed small portions. It was a great activity for us to bond together. She could watch me make it and give me tips. In college, I became a Caregiver for a quadriplegic man. Although, I didn't have experience caring for a paralyzed man, Michael told me he would explain what he needed on the job. My morning shift started at 7AM and I bathed his nude body, medicated his bedsores, emptied his catheter, performed physical therapy, and fed him his breakfast. If he had chores to complete during my shift, I'd dress him then move him from his bed to his wheelchair and into in his van. Once we finished his chores, I would put him back in his bed, remove his clothing, and clean his apartment.

Caregiving Services & Expertise

Experience & Education

Executive Assistant to the CEO

Jun 2016 - Sep 2016

Iconixx Software

• Manage comprehensive calendar for the CEO including client meetings, conference calls, internal/external meetings, and travel • Create PowerPoint presentations for internal use and for Board Meetings • Prepare Minutes for several recurring internal meetings and post them on Google Docs for the Executive Leadership Team and Sales Team • Organize domestic travel arrangements including flights, hotel, and private driver • Photograph the CEO’s notes written on whiteboards in his office and the meeting room then create Word, Excel, or PowerPoint presentations • Responsible for keeping office and kitchen supplies fully stocked by ordering through Amazon • Every Friday, I arrange and order lunch for the entire office according to the monthly theme • Maintain the Petty Cash Log and use my discretion as to when the petty cash would be used such as for Anniversaries and Birthdays • Regularly cashed checks for Petty Cash at Wells Fargo when cash amount was low • Organize monthly Car Detailing for all employees of the firm • Highly sensitive to the confidential information conveyed to me by the CEO or exposed to in meetings • Responsible for personal errands for the CEO including lunch and bringing his personal items from work to him when he is out of the office • Point person for preparing Fedex packages for clients and receiving mail • Liaison with building management for all maintenance required in the office

Jun 2016 - Sep 2016

Administrative Assistant IV

Dec 2014 - Jun 2016

Texas Department of State Health Services

• Maintained intricate calendar management for the Director of the IDCU • Communicated using text messages and emails to keep the Director notified of updates to her schedule • Organized daily binder that included the Director’s schedule, meetings, documents, and agendas • Prepared confidential materials, correspondence, memos, and reports using Microsoft Word and Excel • Received, analyzed, distributed, and took appropriate action on incoming mail and telephone calls on behalf of the Director • Prepared Travel Request Authorization Forms and made travel arrangements and reservations • Assured out of state travel requests are prepared according to division policy and tracked through final approval or denial • Responsible for coordinating interviews including assembling binders for each member on the interview panels • Liaison among employees in each program, section, and division providing support by formatting Excel documents for ImmTrac meetings

Dec 2014 - Jun 2016

Executive Assistant to the Dean and President

Mar 2014 - Jun 2014

Seminary of the Southwest (Temp Position through Princeton One)

• Organize and maintain the calendar for the Dean and President • Provide administrative support to the Dean, overseeing incoming and outgoing telephone and email messages from the Dean and President’s Office while being mindful of deadlines, confidentiality, priorities, and protocol • Responsible for various duties involving Commencement, the Board of Trustees, and other events at the Seminary • Manage the Seminary’s eleven guest suites for visitors and large groups and communicate with the housekeeper and Director of Facilities Management for cleaning and repair of suites • Organize logistics of all meetings for which the Dean is responsible, including but not limited to, the Board of Trustees meetings and Faculty and Administrative Council (“FAC”) meetings • Coordinate the Dean’s travel arrangements, as directed by the Dean, that may include airline reservations, hotel accommodations, and ground transportation reservations • Prepare check requests, expense reports, and reimbursement requests for all travel and submit to the accounting office

Mar 2014 - Jun 2014

Administrative Assistant

Jan 2014 - Mar 2014

Binkley & Barfield (Temp Position through David, Evans & Associates)

• Provide full administrative support to four engineers • Collaborate in the development of Proposals for new projects using my meticulous writing, editing, and organizational skills • Maintain comprehensive Excel database of all of the projects of the company’s competitors in the Northeast Texas region • Responsible for driving to Waco, TX, to deliver two sets of Proposals for prospective projects • Point person for all vendors involving IT/phone facilities, furniture orders, kitchen, and office supplies • Fastidious in meeting the deadlines of proposals, expense reports, and payments on invoices

Jan 2014 - Mar 2014

Senior Administrative Assistant

Apr 2013 - Apr 2013

Axelon Services (Temp Position through The Aldan Troy Group)

• Supported Managing Director in creation of a Proposal for a $4mm project for the New York City School Construction Authority • Comprehensively proofread and edited all documents to be submitted to the client • Applied meticulous organizational skills in assembling the Proposal ensuring each binder was complete with the numerous required documents • Extensively used the diverse functions of Word and Excel to generate documents • Worked efficiently and with urgency to meet the Proposal’s deadline

Apr 2013 - Apr 2013

New York School of Interior Design

Jan 2006 - Jan 2009

Jan 2006 - Jan 2009

Executive Assistant

Sep 2001 - Jun 2008

ING Ghent Asset Management

• Assistant to senior-level management consisting of five Managing Directors • Designed and customized PowerPoint presentations for the group and clients • Created, proofread, and edited legal documents for performance results in addition to various business documents • Maintained daily contact with bond traders and bank personnel • Performed personal errands for supervisors • Organized and coordinated all travel plans • Maintained and organized extensive volume of trade confirmations for SEC audits • Handled heavy typing of correspondence both business and personal • Regularly updated all contact lists • Processed expense reports and bill payments • Managed all phone calls, faxes, filing and copying

Sep 2001 - Jun 2008

Administrative Assistant

Mar 2000 - Jul 2001

Morgen-Walke Associates

• Assistant to senior-level management including a Principal and two Vice Presidents • Supported media groups within Public Relations for the International Business, Technology, Healthcare, and Retail industries • Created, formatted, and proofread monthly client reports, business letters, and other similar documents • Contributed to projects that involved analyzing media coverage and financial reports as to the clients’ performance • Conducted daily research for media coverage pertaining to clients • Participated in conference calls for various retail clients • Involved in regular client and reporter contact • Marketed press releases to retail reporters at WWD, Investor’s Business Daily, New York Times, and the Wall Street Journal • Maintained calendars and files for group, expense reports, travel itineraries, updated client lists, and handled phones

Mar 2000 - Jul 2001

Office Manager/Executive Assistant

Jun 2008 - Jun 2001

Rogge Global Partners

• Provided full office and administrative support to four Managing Directors and staff • Maintained complex calendar management integrating multi-faceted scheduling for internal and external meetings, conferences, and travel • Organized and coordinated extensive domestic and international travel plans including multi-destination itineraries • Liaison with clients, research analysts, and bank salespeople to organize and disseminate confidential or vital information • Assisted with the production of company presentations for national and international clients • Managed travel and expense reports, payments on all invoices, and generate other financial reports as needed • Point person for all vendors for office supplies, IT/phone facilities, business cards/stationary, and car services • Organized and tracked high volume of trade confirmations for intermittent SEC audits • Supervised catering for meeting breakfasts and luncheons • Handled personal work including coordination of family events, travel, and purchasing gifts • Created and arranged social events for work and holidays • Responsible for the maintenance and repair of office equipment, furniture, conference rooms, kitchen, restrooms, and lighting • Liaison with building management for mail delivery/FedEx, company IDs, housekeeping staff, and fire safety • Responsible for overseeing the maintenance of the corporate apartment (fresh linens, stocked kitchen, repairs, housekeeping)

Jun 2008 - Jun 2001

Assistant Editor

Aug 1999 - Mar 2000

CLECnews.com

• Wrote news stories for daily online trade publication • Conducted interviews for special features on CLEC News website • Representative at website’s booth at telecommunications conferences • Attended trade conferences across the U.S. to report on seminars and interview key speakers • Photographed speakers using a digital camera • Conducted heavy research on the internet for the most recent news and to gather information • Performed general administrative duties: typing, filing, phones, and faxing

Aug 1999 - Mar 2000

University of Dayton

Jan 1994 - Jan 1998

Jan 1994 - Jan 1998

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